Streamline your HR operations workflow

Save time and money with OneSpan for HR, built to securely manage important documents and improve the candidate and employee signing experience.

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HR use cases

HR departments can streamline administrative tasks like employee talent acquisition, hiring, onboarding, offboarding, and benefits management while improving employees’ user experience.

Hiring

Employment contracts and agreements

Background check consents

Data privacy consents

Non-disclosure and non-compete agreements

Confidentiality and security agreements

Partner agreements with  recruiter agencies

Onboarding

Acknowledgement of policy documents

Permission letters

Setting up direct deposit

Requesting and provisioning equipment

IT access controls and provisioning

Workplace access set up

Benefits / policy management

Compensation plan agreements

Role and salary changes

Time sheets, PTO and leave management

Relocation policy and execution

Travel, relocation, and expense policies

Tax and government compliance forms

Performance evaluations and employee training

Drug and alcohol test consent forms

Offboarding

Retirement forms and agreements

Employment termination letters

Exit interviews and offboarding agreements

Hear what our HR customers are saying

"Integrating OneSpan gave us an edge on competitors. It completes the Akyla solution, and delivers a lot of efficiency for our customers – making their work easier."

Martin Schievink
CEO
"We are not just improving an individual process by introducing eSignature. We are improving the end-to-end hiring process."

Company stakeholder
"We no longer rely on people locally to recruit. We can hire virtually and centralize our recruiting teams to be more efficient and support specific verticals."

Global staffing company

Increase efficiency and productivity in HR operations

HR leaders are looking for ways to improve efficiency and lower overhead. Automation is a top priority for HR in 68% of organizations. ^[1]

OneSpan for HR increases operational efficiency and productivity by using bulk sending to sign documents such as new corporate policies; integrating eSignature directly in HR management solutions; and storing documents straight to SharePoint, OneDrive, Google Drive, and more. Easy!

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[1] 2023-24 SHRM State of the Workplace Report

Improve the employee experience

When HR functions are streamlined, automatic, and compliant, siloed work tasks are minimized. Plus, a polished brand experience improves the relationship between the company and employees, ensuring employee engagement and promoting a healthy work environment.

Improve the employee experience by sending self-serve forms to employees via the fast-track feature, streamlining performance management, onboarding and remote signing with OneSpan Virtual Room, and enabling a fully white-labeled eSignature experience. OneSpan for HR ensures your brand is at the forefront, providing a secure and seamless first impression for new hires.

Ensure accuracy and avoid misplacing documents

Nearly 60% of HR operations managers still rely on paper and spreadsheets stored in filing cabinets to manage their recruiting, onboarding, and talent management.^[2] These are areas for improvement.

Going digital reduces costly mistakes and speeds up document signing, improving day-to-day functioning in HR ops. Streamlined document signing and automatic storage directly within Greenhouse, Workday, and SharePoint eliminates errors such as forgotten signatures and lost documents.

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[2] 2023-24 SHRM State of the Workplace Report

Strengthen security, compliance, and auditability

HR teams can rest easy knowing that candidate and employee documents remain secure with built-in security features. Audit information from the signing process is collected in an end-to-end embedded audit trail to cover all bases. Candidates and employees can sign remotely as their identity is verified with a broad range of authentication options, including SSO.

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Benefits of HR automation software with eSignature

Greenhouse

OneSpan Sign is pre-integrated with Greenhouse, simplifying the recruiting process. Automatically initiate document signing at key hiring stages.

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Workday

Enjoy eSignature integration right in Workday to easily and securely collect signatures from employees and candidates.

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Storage & productivity

OneSpan Sign for SharePoint and Google launch signature requests. Automatically store eSigned documents with an audit trail in OneDrive, SharePoint, GoogleDrive, Box, Dropbox.

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