Streamline your HR operations workflow
Save time and money with OneSpan for HR, built to securely manage important documents and improve the candidate and employee signing experience.
HR use cases
HR departments can streamline administrative tasks like employee talent acquisition, hiring, onboarding, offboarding, and benefits management while improving employees’ user experience.
Hiring
Employment contracts and agreements
Background check consents
Data privacy consents
Non-disclosure and non-compete agreements
Confidentiality and security agreements
Partner agreements with recruiter agencies
Onboarding
Acknowledgement of policy documents
Permission letters
Setting up direct deposit
Requesting and provisioning equipment
IT access controls and provisioning
Workplace access set up
Benefits / policy management
Compensation plan agreements
Role and salary changes
Time sheets, PTO and leave management
Relocation policy and execution
Travel, relocation, and expense policies
Tax and government compliance forms
Performance evaluations and employee training
Drug and alcohol test consent forms
Offboarding
Retirement forms and agreements
Employment termination letters
Exit interviews and offboarding agreements
Hear what our HR customers are saying
Increase efficiency and productivity in HR operations
HR leaders are looking for ways to improve efficiency and lower overhead. Automation is a top priority for HR in 68% of organizations. [1]
OneSpan for HR increases operational efficiency and productivity by using bulk sending to sign documents such as new corporate policies; integrating eSignature directly in HR management solutions; and storing documents straight to SharePoint, OneDrive, Google Drive, and more. Easy!
Improve the employee experience
When HR functions are streamlined, automatic, and compliant, siloed work tasks are minimized. Plus, a polished brand experience improves the relationship between the company and employees, ensuring employee engagement and promoting a healthy work environment.
Improve the employee experience by sending self-serve forms to employees via the fast-track feature, streamlining performance management, onboarding and remote signing with OneSpan Virtual Room, and enabling a fully white-labeled eSignature experience. OneSpan for HR ensures your brand is at the forefront, providing a secure and seamless first impression for new hires.
Ensure accuracy and avoid misplacing documents
Nearly 60% of HR operations managers still rely on paper and spreadsheets stored in filing cabinets to manage their recruiting, onboarding, and talent management.[2] These are areas for improvement.
Going digital reduces costly mistakes and speeds up document signing, improving day-to-day functioning in HR ops. Streamlined document signing and automatic storage directly within Greenhouse, Workday, and SharePoint eliminates errors such as forgotten signatures and lost documents.
Strengthen security, compliance, and auditability
HR teams can rest easy knowing that candidate and employee documents remain secure with built-in security features. Audit information from the signing process is collected in an end-to-end embedded audit trail to cover all bases. Candidates and employees can sign remotely as their identity is verified with a broad range of authentication options, including SSO.
Benefits of HR automation software with eSignature
Greenhouse
OneSpan Sign is pre-integrated with Greenhouse, simplifying the recruiting process. Automatically initiate document signing at key hiring stages.
Workday
Enjoy eSignature integration right in Workday to easily and securely collect signatures from employees and candidates.
Storage & productivity
OneSpan Sign for SharePoint and Google launch signature requests. Automatically store eSigned documents with an audit trail in OneDrive, SharePoint, GoogleDrive, Box, Dropbox.
Resources
Videos
Datasheets
Webinars
The future of HR: how to level up your employee experiences with secure digital processes
Maximizing efficiency with OneSpan Sign for Microsoft and Google applications
Related webpages
Blogs
4 HR digital transformation trends in 2024
How HR departments should think about hiring and remote onboarding
How your HR department can drive organizational success with end-to-end digitization
5 ways OneSpan Sign for Workday adds value to your HR processes
Get started with OneSpan Sign for Workday, Greenhouse, and more
